RFQ CORNING MANOR
REQUEST FOR QUALIFICATIONS
ENGINEERING DESIGN SERVICES
CORNING MANOR WATER DISTRICT IMPROVEMENT PROJECT
Town of Corning
20 South Maple Street
Corning, NY 14830
Telephone: (607) 936-6114
Fax: (607) 937-0779
February 7, 2014
Deadline: March 3, 2014
The Town of Corning – Corning Manor Water District recently investigated the related cost and funding scenarios for water system improvements to the District. The Town is therefore seeking Statements of Qualifications for engineering services and design services to replace the existing 5,600 lf water main, inspect/clean the existing wells, install new services/meter pits and demolish the existing 42,000 gallon tank.
Qualification packages shall be placed in a sealed envelope addressed to Supervisor Kimberly Feehan, and be plainly marked on the outside of the envelope, "QUALIFICATIONS FOR ENGINEERING DESIGN SERVICES for CORNING MANOR WATER DISTRICT”, and be delivered at the Town Hall at 20 South Maple Street, Corning, New York 14830 by 11:59 AM, Eastern Daylight Savings Time, on Monday, March 3, 2014. Information received after that date and time will not be considered.
The full Request for Qualifications may be obtained from the Town Clerk Monday through Thursday from 9:00AM – 4:30PM. The Town of Corning reserves the right to reject any Statements of Qualifications or all Statements of Qualifications, the right to waive any informalities, the right to permit exceptions deemed not to be of substance, and the right to accept any Statement of Qualifications which the Town deems to represent the prudent and economical expenditure of the public monies for the benefit of the Town’s inhabitants by securing the maximum quality.
Town of Corning, New York
1. General Information
1.1 The Town of Corning was established in 1852 and is located in Steuben County in the Southern Tier of New York. It consists of five boroughs; they are: East Corning, Morrcrest, Gibson and the Villages of Riverside and South Corning. Total population in the Town on April 1, 2010 was 6,270 people. The population of the Town is unevenly distributed across the landscape with the low-lying valleys, close to the City of Corning, having a much higher population density. The hills and higher elevations have a much less populated, rural character.
1.2 The Town of Corning is seeking Statements of Qualifications for engineering services and design services for system improvements for the Corning Manor Water District.
1.3 Qualification packages shall be placed in a sealed envelope addressed to Supervisor Kimberly Feehan, and be plainly marked on the outside of the envelope, "QUALIFICATIONS FOR ENGINEERING DESIGN SERVICES FOR CORNING MANOR WATER DISTRICT”, and be delivered at the Town Hall at 20 South Maple Street, Corning, New York 14830 by 11:59 AM, Eastern Daylight Savings Time, on Monday, March 3, 2014. Information received after that date and time will not be considered. Six (6) copies of submissions are required.
1.4 Submittals must contain a list of all similar Projects completed in the last five (5) years, company profile, personnel to be assigned to the Project and references. Detailed requirements for submittals are provided in Section 3.
2.1 The Town of Corning operates and maintains five water districts: Corning Manor, East Corning, Gibson, Hornby Road and Pinewood Acres (includes Corning Community College). The Corning Manor District is generally described as follows:
Corning Manor – This District serves approximately 350 people at 98 service connections. The water source is from two (2) groundwater wells that are approximately 70 feet deep and are located off Fairway Road. The water is pumped to a 42,000 gallon storage tank that is located behind the park. The water is treated at the pumping facilities with liquid chlorine known as sodium hypochlorite. A metering pump is used to control the amount injected to the water as it is pumped to the storage tank prior to distribution. The Town is actively researching upgrades to this system at this time.
2.2 The existing District was constructed in the 1950s and is in need of upgrades for future operation.
2.3 In July 2013, the Town received a Preliminary Cost Estimate for the improvement project from the Larson Design Group. The probable total Project cost is estimated to be $600,000 in that report. The Town is seeking a $150,000 Appalachian Regional Commission grant. Additionally, the Town is preparing an application for a Community Development Block Grant (CDBG) for up to $600,000 to help minimize costs to the Water District. As of February 5, 2013, the income survey for the District had a 92.5% response rate with 65.6% of the households surveyed falling within the Low-Moderate Income range.
2.4 The Project consists of the following:
· Replacement of 5,600 lf of existing AC watermain with new 8” DIP watermain, valves, fire hydrants and service lines from main to meter pits.
· Meter pits include new radio-read meters and pressure reducing valves.
· Includes Sensus Drive-by RadioRead System.
Water Well Services:
o Video inspect and clean if needed.
o Install new pumps to bring up to pressure.
o Replace electrical system.
o Install VFD or soft start system.
o Replace wellhouse piping and install pressure reducing valves on main lines.
· Engineer to also provide evaluation of typical watermain replacement versus pipe-burst methodology.
· Demolition of the existing 42,000 gallon water tank (may be separate Project).
· Coordination with the Town Highway Superintendent, Town Water Superintendent and Town Utility Consultant.
· Coordination with multiple Funding Agencies.
2.5 The Town intends to proceed with Preliminary and Final Design and subsequently bidding and construction of the facilities as soon as possible to serve the immediate need of the area.
2.6 The following are tentative, milestone dates for the progress of this Project:
February 10, 2014
March 3, 2014
Statements of Qualifications due, Qualifications Reviewed by Town Board. If necessary, Firms selected for interviews
Consultant interviews (if necessary). Consultant Selected. Refine Scope and Negotiate Engineering Agreement. Begin Preliminary Design Work
Solicit Bids for Construction pending funding Letter of Conditions
3. Statement of Qualification Package Requirements
Each package shall include the following items:
3.1 The Respondent must submit a qualifications package in accordance with the instructions and provide a list of similar Projects, company profile, personnel to be assigned, and references. Client references should include names of individuals and telephone numbers.
3.2 Demonstrated experience and qualifications of the actual personnel who will complete the services.
3.3 A description of the analysis and plan concepts and the personnel who will be performing various tasks, and the location of the office from which personnel are based.
3.4 Evidence of experience with other Projects successfully completed on time and within budget, specifically those that were funded through ARC and CDBG programs.
3.5 Review existing Preliminary Cost Estimate and provide a cost estimate for professional services for engineering including survey, design, permitting, Funding Agency coordination and construction administration.
3.6 Qualification Packages should be 10 pages or less not counting individual resumes. Individual resumes should be attached as an appendix to the statement of qualifications.
4. Method of Selection
4.1. The Corning Town Board will review all Statement of Qualification packages received. Respondents will be ranked on the Town’s evaluation criteria. Consultants with no prior experience, and submittals that do not meet minimum RFQ requirements, will not be considered. A composite ranking will be determined by committee considering, but not limited to, the following categories:
4.1.1. Quality of submission.
4.1.2. Relevant Firm experience with similar Projects and Firm experience with CDBG and ARC funding.
4.1.3. Qualifications and experience of personnel assigned to, and actually working on the Project.
4.1.3. Experience of the Firm with working with the Town of Corning and the related water systems.
4.2. The Corning Town Board may, at its discretion, request Respondents for an interview.
4.3. The highest ranked Respondent after the interviews, if conducted, will be selected for engineering Scope of Service and Fee Agreement negotiation. The Town Board will seek to negotiate a detailed scope of work, fee, and schedule with the highest ranking Respondent. If unable to reach an agreement, the Town Board will terminate negotiations, and commence negotiations with the second-ranked Respondent, and so forth. The Owner/Consultant Agreement shall be compliant with all Funding Agency requirements (ie., EJCDC Agreement).
5. Procedure Information
5.1. Submission of Information: Sealed Statements of Qualifications will be received at the Town Hall, no later than the submittal deadline specified in Section 1.2. Submittals received after the deadline will not be considered.
5.2. The Town Board, reserves the right to reject all submissions that he/she determines do not meet the intent of these RFQ requirements and to waive defects in form or minor irregularities where the best interest of the Town would be served.
5.3. Qualification Package Presentation Costs: The Respondents must bear all of their respective costs associated with submittal including preparation, copying, postage, and delivery costs. The Town will not be responsible for any costs or expenses incurred by persons responding to this RFQ.
5.4. Cancellation of Solicitation: The Town retains the right to cancel this Solicitation at any time prior to the execution and approval of a Contract. If this Solicitation is canceled, all Submittals received in response to this RFQ will be rejected. All package preparation costs remain the responsibility of the Proposer.
5.5. Return of Information Package: The Town shall be under no obligation to return any materials submitted by a Respondent in response to this RFQ.
5.6. Additional Information: Questions about the Project shall only be directed to the Town Clerk, in writing.